Email Signature Generator

A professional email signature, without the design work

Your signature is the one piece of design that goes out with every email you send, and most people either skip it or paste in something that breaks on a phone. The fix is not a nicer font, it's less content: a name, a role, and one way to reach you.

This generator builds that in a few seconds. Fill in the fields, pick a layout, and copy the result straight into Gmail or Outlook. The markup is table-based with inline styles, which is the only thing every major email client renders the same way.

Professional email signature examples

Six worked examples you can copy the structure of. Each one is short on purpose, the most common signature mistake is adding a second phone number, a quote and three social links to a message that only needed a name.

How to add an email signature in Gmail and Outlook

Gmail: Settings → See all settings → General → Signature → Create new, then paste. Use "Copy signature" rather than "Copy HTML source", Gmail wants the rendered version.

Outlook (desktop): File → Options → Mail → Signatures → New, then paste. Outlook on the web: Settings → Mail → Compose and reply → Email signature. Apple Mail: Mail → Settings → Signatures, and untick "Always match my default message font" before pasting or it will strip the styling.

What to leave out

Remote images. Social icons, logos and banners are hosted images, and Outlook and most corporate mail clients block those by default, so recipients see grey boxes instead. Text links survive everywhere, which is why this tool uses them.

Long legal disclaimers, inspirational quotes and "Sent from my iPhone" style lines. They add weight to every reply in a thread and get quoted back dozens of times in a long conversation.

Animated GIFs. They inflate message size, are stripped by several clients, and can push a cold email toward the spam folder because image-heavy mail with little text is a known spam signal.

Signatures and deliverability

A signature affects whether your email arrives, not just how it looks. Image-heavy signatures raise your image-to-text ratio, tracking pixels bundled by some signature services get flagged, and link shorteners in a signature are a well-known spam trigger.

If you send outreach at volume, keep the signature plain text or simple HTML, and check the sending domain itself with our email deliverability test. Emailchaser sends cold email campaigns from your own mailbox, so the signature your prospects see is the same one your colleagues do.